Course Reserves

Course Reserves





Print Reserves

 Submit Print Reserves requests here



Electronic Reserves

 Submit via Electronic Course Reserve Request Form




The Library's course reserve service allows faculty to set aside books, articles, and other supplemental materials for class use either in physical form for in-house student check-out (Print Reserves), or electronically through our eReserves platform.  Materials placed on reserve must provide a pedagogical or educational purpose.


Fair Use


Fair use applies to course reserve readings to the extent that they function as an extension of classroom readings or reflect an individual student's right to photocopy for his or her personal scholastic use.  Therefore, at the request of a faculty member, the Library may photocopy and place on reserve excerpts from copyrighted works in accordance with guidelines similar to those governing classroom teaching.  All copies place on reserve will include a copyright notice:  "this material may be protected by copyright law (Title 17, U.S. Code)". 



Allowable Materials


Material Print Reserves Electronic Reserves
Whole books or media (DVDs) owned by the library or the instructor Yes No
Whole books obtained through interlibrary loan  No No
A single copy of an article from a journal in OLLU's collection Yes Yes
A single copy of an article from a journal obtained through interlibrary loan Yes No (limited exceptions)
A single photocopy of an article supplied by an instructor Yes Yes
A portion of a copyrighted work (e.g., book chapters) in accordance with fair use and copyright law. Yes Yes



Unacceptable Materials


The Library will refuse to accept the following types of materials for course reserves:


  • Copies used to create or replace or substitute for anthologies compilations or collective works.
  • Copies from works intended to be "consumable" in the course of study or of teaching (e.g. workbooks, exercises, standardized tests, test booklets and answer sheets, etc.).
  • Copies that substitute for the purchase of books, publisher reprints or periodicals.
  • Copies that are repeated with respect to the same item by the same teacher from semester to semester.


Interlibrary Loan Materials


The Library may request an article which OLLU does not own for course reserves provided that:


  • Not more than five articles from the journal title are requested during any calendar year, not including articles more than five years old.
  • The request is in conformance with section 107 (fair use) or section 108 (copying rights specific to libraries) of the copyright law.
  • All articles received should be stamped with the notice of copyright.


Instructor Materials


Print reserves will only be active for the designated time periods.  After the semester or academic year, faculty will be asked to pick up and remover their items.  Items will only be held for a two-week period after each semester's end date.  If Items are not picked up, library staff will return items to faculty offices or departments.  If the library is unable to return the items or contact the instructor, the items may be discarded.


Electronic Reserves


The Sueltenfuss Library provides online access to allowable materials requested by faculty for their courses via Electronic Reserves course management software.  For best results, the usage of Firefox or Chrome browsers is advised.



Timeline for Course Creation


Please submit electronic reserves requests 8 weeks in advance to course start date.  Requests received less than 4 weeks prior to start date will be processed as soon as possible, but the library cannot guarantee the materials will be ready by the course start date.



Course Page Creation


  • After the faculty member has decided the course readings and media to be placed on electronic course reserve, faculty will submit an eReserves request to the Library using the online form.
  • Documents will be posted to the eReserves platform in alphabetical order and arranged by folders corresponding to the respective syllabus for each course.
  • If faculty desires that documents not be posted in folders, they would need to specify that information in their request.
  • Readings from required textbook(s) will not be posted.
  • Articles will be posted in PDF format.
  • Links will be inserted for free media such as YouTube.
  • Courses are password protected and only currently registered students have access to the course page.
  • Course content will be removed after the course ends.  Faculty must inform the Library before the end of the current semester if items remain on electronic reserve for the succeeding semester.


Copyright Assessment


Librarians are available to consult with faculty on copyright issues pertaining to course materials.  While the library is able to provide guidance, this guidance does not constitute legal advice.


More Information


Fair Use Copyright Checklist

U.S. Copyright Office

UT System Crash Course in Copyright