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Course Reserves

Course Reserves

The library's course reserve service allows faculty to set aside books, articles, and other supplemental materials for class use either in physical form for in-house student check-out (Print Reserves), or electronically through our E-Reserves platform. Materials placed on reserve must provide a pedagogical or educational purpose. Please refer to our Course Reserves and Copyright policy for further information, or our official fair use statement.

 

Table of Contents

 

  1. Acceptable Materials
  2. Unacceptable Materials
  3. Interlibrary Loan Materials
  4. Instructor-provided Print Materials
  5. Deadlines and Where to Submit
  6. E-Reserves Course Page Creation: Need to Know
  7. Fair Use and Copyright Assessment

 

Acceptable Materials

 

Material Print Reserves Electronic Reserves
Whole books or media (DVDs) owned by the library or the instructor Yes No
Whole books obtained through interlibrary loan  No No
A single copy of an article from a journal in OLLU's collection Yes Yes
A single copy of an article from a journal obtained through interlibrary loan Yes No (limited exceptions)
A single photocopy of an article supplied by an instructor Yes Yes
A portion of a copyrighted work (e.g., book chapters) in accordance with fair use and copyright law. Yes Yes

 

 

Unacceptable Materials

 

The Library will refuse to accept the following types of materials for course reserves:

 

  • Copies used to create, replace, or substitute for anthologies, compilations, or collective works.
  • Copies from works intended to be "consumable" in the course of study or of teaching (e.g. workbooks, exercises, standardized tests, test booklets and answer sheets, etc.).
  • Copies that substitute for the purchase of books, publisher reprints or periodicals.
  • Copies that are repeated with respect to the same item by the same teacher from semester to semester.

 

Interlibrary Loan Materials

 

Faculty may request an article for course reserves that the library does not own through interlibrary loan (Get It 4 Me) provided that:

 

 

Instructor-provided Print Materials

 

Instructor-provided print reserves will only be active for the requested time period chosen upon submission of a Print Reserves request form. After the requested time period ends, faculty are required to retrieve all faculty-owned items placed on reserve.

 

IMPORTANT NOTE: Items will only be held for a two-week period after the requested semester/academic year's end date. Library staff will contact you after the conclusion of your reserve period. If items are:

  1. Not retrieved on time
  2. The library is not given due notice of a delay in retrieving said items, and
  3. The library receives no response to notifications for pickup 

Items will either be returned to the faculty's department or may be discarded. The library is not responsible for missing items after delivery to relevant departments.

 

Deadlines and Where to Submit

 

After faculty has chosen which materials to be placed on course reserve, faculty will either submit an E-Reserves request or a Print Reserves request to the Library using the hyperlinked forms below. Please double-check submission deadlines before submitting.

 

Electronic Reserves

 Submit via Electronic Course Reserve Request Form

Please submit electronic reserves requests 8 weeks in advance of course start date. Requests received less than 4 weeks prior to start date will be processed as soon as possible, but may not guarantee activation by the course start date.

 

Print Reserves

 Submit Print Reserves requests here

Request forms MUST be submitted BEFORE bringing faculty-owned items to the Circulation Desk for processing. Failure to submit this request form will result in items not being processed. Items brought on weekends or before holiday breaks will take longer to process. Faculty are asked to allow a minimum of 3 days to process 5 or more items, and a minimum of 1-2 days for 5 or less. 

 

 

E-Reserves Course Page Creation: Need to Know

 

  • Submitted materials will be posted to the E-Reserves platform in alphabetical order and arranged by folders corresponding to the respective syllabus for each course.
  • If faculty desires that documents not be posted in folders, please specify that information in your request.
  • Readings from required textbook(s) will not be posted.
  • Articles will be posted in PDF format.
  • Links will be inserted for free media such as YouTube.
  • Courses are password protected and only currently registered students have access to the course page.
  • Course content will be removed after the course request's time period ends. Faculty must resubmit a new request if they would like items already placed on electronic reserve to carry over into a new semester/academic year.

 

Fair Use and Copyright Assessment

Librarians are available to consult with faculty on copyright questions and concerns pertaining to course materials. NOTE: While the library is able to provide some guidance, this guidance does not constitute legal advice. Faculty are responsible for final evaluations of course materials and are advised to also check with the publishers of said materials to ensure course use is in compliance with copyright law.

 

Sueltenfuss Library Fair Use Official Statement: 

"Fair use applies to course reserves to the extent that they function as an extension of classroom readings and are expected to be used by students, faculty, and staff for scholastic non-commercial use. Therefore, at the request of a faculty member, the Library may photocopy and place on reserve excerpts from copyrighted works lawfully owned and/or licensed by the University from the collection in accordance with guidelines similar to those governing classroom teaching. All copies placed on reserve will include a copyright notice: "this material may be protected by copyright law (Title 17, U.S. Code)".