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Course Reserves for Faculty

Faculty Course Reserves

Course Reserves for Faculty




Library course reserves are supplementary materials for your course that are made available to students in the library. Reserve materials may be books, videos, articles, software, maps, pamphlets, etc.



 How to request electronic course reserves


 How to request print course reserves




Faculty Course Reserves FAQ


What are Library Course Reserves?

Library course reserves are supplementary materials for your course that are made available to students in the library. Reserve materials may be books, videos, articles, software, maps, pamphlets, etc.   


Where can students find out what material is on reserve for my class?

Students can check the reserves notebook at the Circulation Desk and search by Instructor Name. Students can also search for print reserves in the library’s Catalog.


How long will it take to get my reserve material processed?

Processing reserve materials may take up to 5 working days. Reserve requests should be submitted at least a week in advance of reading assignments. Reserve requests are processed in the order they are received.


How long can I keep materials on reserve?

Photocopies and media will remain on reserve for one semester only. All photocopies will be removed from the reserve collection and returned to the instructor after the last day of each semester. Unless otherwise indicated by the instructor, books will only remain on reserve if the same instructor teaches the same course in the subsequent semester. All other items will be removed from reserve and returned to the instructor. 


What type of materials can I place on reserve?

  • Books (circulating collection & dissertations) owned by OLLU library
  • Books owned by the instructor
  • Media (DVDs, VHS, CDs, LPs, etc.) owned by OLLU Library
  • Media owned by the instructor (the library is not responsible for replacing lost material)


What type of material is not allowed to be put on reserve?

  • Interlibrary loan books
  • Current or bound periodicals owned by OLLU Library
  • Photocopies which do not meet copyright compliance guidelines




How To Submit


Who can place materials on reserve?

Any member of the OLLU instructional faculty, staff, or administration may request an item be placed on reserve.


How can I place materials on reserve?

Complete and sign the appropriate Reserve Request form. You can get Reserve Request Forms at the Circulation Desk or download them here:


Print and return the form to the Circulation Desk along with your materials or email the form to Oscar Gutierrez.


List all books per course on one form, all photocopies per course on a separate form, and all media per course on a separate form


What do I need to include on the reserve form?

Complete as much of the bibliographic information as possible. Citation style does not matter.


A complete bibliographic citation consists of:

  • Author
  • Article/Chapter Title
  • Book, Journal or Poem Title
  • Date
  • Volume Number (for journals)
  • Publisher (for books)
  • Page Numbers


*Incomplete forms cannot be processed. Requests forms lacking complete bibliographic citations or copyright ownership statements will also be returned.*




Copyright Issues


Is there a limit of what I can put on reserve?
One paper copy of an article, an entire chapter of a book, or an entire poem may be placed on reserve for one semester, even if the copies were obtained through interlibrary loan.


One paper copy of an article, an entire chapter of a book, or an entire poem supplied by an instructor may be placed on reserve provided that the copyright notice is included on the first page.


Can I place multiple copies of an article on reserve?
Yes. Multiple paper copies on reserve should meet the following guidelines:


  • Amount of material should be reasonable in relation to the total amount of materials assigned for one term of a course taking into account the nature of the course, its subject matter and level (17 U.S.C. Sec 107 (1) and (3))
  • Number of copies should be reasonable in light of the number of students enrolled, the difficulty and timing of assignments, and the number of other courses which may assign the same material (17 U.S.C. Sec 107 (1) and (3))
  • Effect of photocopying the material should not be detrimental to the market for the work. (17 U.S.C. Sec 107 (4))


When do I need to get copyright permission to post my materials on reserve?


When there is repetitive copying: 
The reserve use of photocopied materials in multiple courses or in successive years will normally require advance permission from the owner of the copyright (17 U.S.C. Sec 107 (3))


When it is a consumable works: 
The duplication of works that are consumed in the classroom, such as standardized tests, exercises, and workbooks, normally requires permission from the copyright owner (17 U.S.C. Sec 107 (4))


When it is a creation of an anthology as a basic text material for a course (a.k.a. "course packs"):
Creation of a collective work or anthology by photocopying a number of copyrighted articles and excerpts to be purchased and used together as the basic text for a course will in most instances require the permission of the copyright owners. Such photocopying is more likely to be considered as a substitute for purchase of a book and thus less likely to be deemed fair use (17 U.S.C. Sec 107 (4))


How can I get permission to have my materials placed on reserve?
If you ask the library, we will request permission to use photocopied materials through the Copyright Clearance Center. However, copyright owners may charge a fee for permission to use an article. These fees will be your responsibility.


Find more information on copyright here: